Privacy Policy
The short version: We collect what we need to operate our services and nothing more. We don't sell your data. We don't track you across the internet. We don't do anything sketchy.
1. Who We Are
Aegiris Systems ("we," "us," "our") is a software company based in Buffalo, New York. This Privacy Policy applies to all services and applications operated by Aegiris Systems, including any services operating under the Aegiris Works brand.
If you have questions about this policy, contact us at [email protected].
2. Information We Collect
Information you provide directly
- Account information: When you create an account, we collect your name, email address, and any other information you choose to provide.
- Communications: When you contact us via email or other channels, we retain the content of those communications.
- Payment information: If you purchase a paid service, payment processing is handled by third-party processors. We do not store credit card numbers or banking details.
Information collected automatically
- Usage data: We collect basic usage information to operate and improve our services, such as feature usage patterns and error reports.
- Device information: Browser type, operating system, and device type for compatibility purposes.
- Log data: Server logs including IP addresses, request timestamps, and referring URLs. These are retained for security and debugging purposes and automatically deleted after 90 days.
Information we do NOT collect
- We do not use third-party advertising trackers.
- We do not build behavioral profiles for advertising.
- We do not sell, rent, or trade your personal information to third parties.
- We do not use your content to train machine learning models without your explicit consent.
3. How We Use Your Information
We use collected information to:
- Provide, maintain, and improve our services
- Respond to your requests and communications
- Send service-related notifications (account confirmations, security alerts, updates)
- Detect, prevent, and address technical issues and security threats
- Comply with legal obligations
4. Third-Party Services
We use a limited set of third-party services to operate:
- Google OAuth: For authentication. When you sign in with Google, we receive your name, email address, and profile picture. We do not access your Google Drive, Gmail, Calendar, or any other Google services unless you explicitly grant permission.
- Hosting providers: Our services are hosted on infrastructure that complies with industry-standard security practices.
- Payment processors: If applicable, payment is handled by PCI-compliant third-party processors.
We do not share your personal information with third parties for their marketing purposes.
5. Data Retention
We retain your personal information only as long as necessary to provide our services and fulfill the purposes described in this policy. When you delete your account, we delete your personal data within 30 days, except where retention is required by law.
Server logs are automatically purged after 90 days.
6. Data Security
We implement industry-standard security measures including:
- HTTPS encryption for all data in transit
- Encryption at rest for sensitive data
- Regular security reviews of our infrastructure
- Access controls limiting employee access to personal data
No method of transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
7. Your Rights
You have the right to:
- Access the personal information we hold about you
- Correct inaccurate personal information
- Delete your account and associated personal data
- Export your data in a portable format
- Withdraw consent for any optional data processing
To exercise any of these rights, contact [email protected]. We will respond within 30 days.
8. Children's Privacy
Our services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children. If we become aware that we have collected personal data from a child under 13, we will delete it promptly.
9. Changes to This Policy
We may update this Privacy Policy from time to time. If we make material changes, we will notify you via email or a prominent notice in our services at least 30 days before the changes take effect.
The "Effective Date" at the top of this page indicates when the policy was last revised.
10. Contact
Aegiris Systems
Buffalo, New York
[email protected]